Graduate Student Instructions for Electronic Dissertation Submission
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Step One:
Student
Student submits final PDF version of dissertation to the Proquest/UMI website and completes entire on-line submission process at the link provided below. The Library Archives will send a verification e-mail stating your submission has been received and is under review. This e-mail confirms the initial submission has been received, it is not of final approval
Step Two:
Student
Submit all required forms to the Graduate Division, 120 Aldrich Hall; the following forms are required:
- Ph.D. Submission Checklist
- Ph.D. Form II/signature page serves as the official signature page. All signatures must be original and in permanent ink.
- Verification e-mail from the Proquest/UMI website
- Survey of Earned Doctorates
- UCI Exit Survey
- Degree Certification Request form(optional)
Step Three:
Graduate Division
120 Aldrich Hall
(Hours: Monday-Friday 8-5pm)
Once student arrives with forms, a Graduate Division staff member will:
- Verify all required forms are present.
- If all the required forms are present:
- The forms will be accepted and date stamped (date will be the student's individual graduation date).
- The Graduate Division will notify the Library Archives to complete review process for final approval
- If any of the required forms are missing, the staff member will inform the student they cannot accept the packet until all requried forms are submitted.
- If dissertation packet is accepted, the student will be informed that his/her forms have been accepted and that this stage of the process is complete.
Step Four:
Library Archives
- Approves Proquest/UMI ETD submission
- Sends e-mail to the student and administrators verifying the ETD submission has been accepted/approved and sent to UMI (this is the final approval notification)
Step Five:
Graduate Division
- Completes degree conferral process and sends degree certification letter to the student if requested.
If you need additional information, please contact:
Andrea Anderson
Student Affairs Officer
Graduate Division
120 Aldrich Hall
Zot code 3180
Email: alanders@uci.edu
