Campuswide Graduate Welcome and Orientation

Welcome to the Anteater community! Join us for the 2016-17 Campuswide Graduate Welcome and Orientation at the Bren Events Center. This day-long event will focus on assisting new graduate students successfully navigate through their graduate journey at UCI. The program will cover a variety of topics including professional development, academic success, health and wellness, and student life. Whether you are curious about graduate support services, how to begin your professional development, or maintaining a healthy graduate student lifestyle, Campuswide Graduate Welcome and Orientation is the first place to gain valuable information to impact your graduate experience. 

Friday, September 16, 2016
8:15 AM - 6:00 PM
University of California, Irvine
Bren Events Center

YOUR JOUNEY BEGINS HERE

WHEN IS CAMPUSWIDE GRADUATE WELCOME AND ORIENTATION

Friday, September 16, 2016

8:15 AM - 6:00 PM

WHERE IS CAMPUSWIDE GRADUATE WELCOME AND ORIENTATION

Bren Events Center
Mesa Rd. and West Peltason Dr.
Irvine, CA 92697


Driving Directions to Bren Events Center

From Los Angeles - 5 Freeway South
5 Freeway South to 55 Freeway South to 73 Freeway South, exit at University Drive. Turn left on University Drive, proceed to Mesa Road. At Mesa Road turn right.

From Long Beach - 405 Freeway South
405 Freeway South to 73 Freeway South, exit at University Drive. Turn left on University Drive, proceed to Mesa Road. At Mesa Road turn right.

From South Orange County/San Diego
405 Freeway North. Take the University /Jeffrey exit and turn left on University Drive. Proceed on University approximately three miles to Mesa Road and turn left (the next light after Campus Drive).

91 Freeway to 55 Freeway to 405 South, Exit at Jamboree Road. Turn right (west), proceed to Campus Drive. At Campus Drive turn left, proceed to West Peltason, turn right. Proceed to Mesa Road and turn right.

For more details regarding driving directions, visting Bren Events Center website.

Parking
The Mesa Parking Structure is adjacent to the Bren Events Center on Mesa Road. Day permits can be purchased at the entrance to the parking structure. Pre-purchased quarterly permits can be picked-up at parking kiosks and can be used for this event.

For additional information please visit the UCI Transportation and Distribution Services website for information.

Arrival
Once you arrive, follow the signs to check-in. Signs, balloons, and event attandants will be present to assist you.

 

REGISTRATION

Please check your UCI email for an email from gradorientation@uci.edu for the registration link.

Registration for this FREE event is required. 

WHAT CAN ORIENTATION DO FOR YOU

What can Orientation do for you? A lot. But don’t take our word for it. Listen to some of your peers explain what they found most helpful about Campuswide Graduate Welcome and Orientation.

HOW TO PREPARE FOR THE DAY

Q: How do I dress for the day?
A: The International Graduate Welcome and Orientation is a casual event. We encourage incoming students to dress comfortably. Students should expect a fair amount of walking as the event is held at various locations in the Bren Events Center. 

Q: What do I bring? 
A: Since the day will be packed with useful information, we suggest you bring note-taking materials. We will be providing every student with a welcome folder that includes information about valuable resources on campus, so bringing something to carry it in might come in handy. Also, as it will be the height of summer in Southern California, we suggest you bring water, sunscreen, hats, and anything else that might keep you comfortable. As lunch will be provided you do not need to bring a packed lunch. The Graduate Welcome and Orientation Planning Team also strongly suggests that you leave all valuable materials at home (i.e., passports, large sums of money, etc.).  

Q:When do I arrive? 
A: Registration for Orientation will last from 8:15am to 8:45am. Students who will be commuting onto campus may require a little extra time to secure a parking permit and a parking space. Otherwise, there is no need to arrive before the scheduled registration time. Graduate Welcome and Orientation is an all-day event ending at 6:00pm. We encourage all students to stay for the entire program and suggest that you plan accordingly. 

SPECIAL ACCOMODATIONS

We would like to make sure that all of our incoming graduate students, including students with disabilities, have an equal opportunity to participate in the Campuswide Graduate Welcome and Orientation. If you require specific accommodations, we ask that you contact the Graduate Welcome and Orientation Planning Team as soon as possible via email at gradorientation@uci.edu so that we may prepare accordingly.

Additionally, we encourage all students with a qualifying disability to register with UCI’s Disability Services Center so that the school may continue to support you throughout your graduate career. If you have any questions about eligibility or available support, we encourage you to contact the Disability Services Center as soon as possible.

Students requiring special meal accommodations should indicate it on the online registration form. However, if you made a mistake or forgot to specify a dietary restriction, please contact the Graduate Welcome and Orientation Planning Team with an update.

WHAT SHOULD I EXPECT ON ORIENTATION DAY

This day-long event is sure to be fun and will prepare you for graduate life at UCI. Below are some highlights to help you make the most of this one-time event. 

Registration: Registration will start at 8:15am at the Ticket Terrace of the Bren Events Center, located at 100 Mesa Rd., Irvine, CA 92697. You can't miss the welcoming balloons and statue of Peter the Anteater. Don’t forget to have your ID and Orientation registration number ready when you stand in line.

Concurrent Sessions: Even though the event will take place at one location, there will still be a lot of moving around. Orientation will feature both joint and concurrent sessions that will take place all over the Bren.

Campus Tours: For those of you who haven’t been able to get a full look at campus and those who would like to get a graduate students’ take on the best places around, there will be optional campus tours lead by university staff and accompanied by current students.

Meals: A light breakfast will be provided in the morning. Lunch will be provided to all in attendance and catered by Baja Fresh

Prizes & Giveaways: All registered students in attendance will receive a special free gift, courtesy of Graduate Division. In addition, hundreds of dollars’ worth of prizes from several local businesses will be raffled off at the end of the day. Be sure to stick around!

FAQs FOR INCOMING STUDENTS

GENERAL

Q: Are incoming graduate students required to attend the Campuswide Graduate Welcome and Orientation?  
A: We strongly encourage every incoming graduate student to attend OrientationThe event is intended to introduce students to campus resources and provide a platform to network with other incoming students from other disciplines.  

Q: Where will Campuswide Graduate Welcome and Orientation take place 
A: The event will occur in the Bren Events Center.

Q: What should I wear to Campuswide Graduate Welcome and Orientation? 
A: Orientation is a day-long event during which you will be moving between rooms and buildings to attend sessions. We encourage you to wear comfortable attire and footwear to move easily throughout the day.  

Q: Do I need to do anything to prepare for Orientation? 
A: No, you do not need to do anything to prepare for Orientation except register for the event.  Registration is free and  includes lunch and refreshments throughout the day. There will be plenty of information given out at the event, so we encourage you to bring a pen and paper. Please avoid bringing any valuable items that may be lost or misplaced (e.g. passports, large sums of money, etc.). 

Q: Can I bring my family? 
A: Unfortunately, family members cannot attend this event. We understand that some of our incoming graduate students have spouses and children that might like to attend, however the programming of the event is tailored specifically to incoming graduate students 

Q: Where do I register for Orientation?  
A: All incoming students can expect to receive an email invitation with information on registration instructions from gradorientation@uci.edu.   

Q: How can I be sure I am registered for Orientation?  
A: Once you have completed the registration process, you will receive a confirmation email. As the event approaches, you will also receive communications from gradorientation@uci.edu with further event information. 


FOR INCOMING STUDENTS

Q: Can incoming international students attend both the International and the Campuswide Graduate Welcome and Orientation?  
A: Yes, international students are invited and should attend both events. The International Graduate Welcome and Orientation is designed to provide information unique to incoming international students, while the Campuswide event will pertain to all incoming graduate students 

Q: What kinds of information will be provided during Orientation? 
AThe Campuswide Graduate Welcome and Orientation is intended to give incoming graduate students a breadth of information regarding their success while at UCI.  Topics will include graduate support services, professional development, health and wellness, and ways to prepare you for academic success.  

Q: If I am already participating in TAPDP, should I still come to Orientation? 
A: Yes. The Teaching Assistant Professional Development Program (TAPDP) focuses on how to be a Teaching Assistant, while Campuswide Graduate Welcome and Orientation will provide you with information and resources as a student.  These events cover very different information and we strongly encourage you to attend Orientation. 


PARKING & DIRECTIONS

Q: Where should I park for the event?
A: Event parking will take place in the Mesa Parking Structure, located next to the Bren Events Center.

Q: Is there a cost to park?
A: If you are planning on driving to and parking on campus, you will need to acquire a parking pass at a staffed kiosk or permit dispenser. A one-day general visitor parking pass is $10. If you have purchased a parking permit for the academic term/year, you can pick your permit up at a staffed kiosk.

Q: The driving directions tell me to take 73 South from 405 South. Isn’t that a toll road?
A: The toll road begins after the Bison Ave. exit. As long as you exit at University Avenue (or before the toll starts), there will be no charge. 

FAQs FOR FACULTY, STAFF, AND DEPARTMENTS

FOR DEPARTMENTS

Q: If our department is already having a department orientation, should our students still come to the Campuswide Graduate Welcome and Orientation? 
A: Yes, we strongly encourage students to attend both the Campuswide Graduate Welcome and Orientation and their department/school-based orientation. This event provides essential information that applies to all graduate students at UCI. Furthermore, this is the first major opportunity the graduate students from the various schools and departments will have to meet and mingle. 

Q: We have some students that will have to miss Campuswide Orientation. Where can we acquire the handouts and information for them? 
A: Please have your graduate students stop by the Graduate Resource Center following the event. We will be more than happy to give them a folder containing all the information and materials they missed at the event.

NEW STUDENT CHECKLISTS

We strongly encourage you to use the new student checklist prior to your arrival at Orientation.

INFORMATION FOR PRESENTERS AND VOLUNTEERS

Thank you so much for participating in the 2016 Campuswide Graduate Welcome and Orientation. Please refer to your emails for the most accurate information of your specific role. 

Please arrive 15 minutes before your panel, presentation, or shift. Check-in will be at a specially marked ‘Presenters and Volunteers’ table inside of the Bren Events Center. 

Presenters: While we know your schedule may not permit, you are welcome to stay for as much of the event as you’d like. If you are not familiar with the Bren Events Center, don’t worry; we’ll have a volunteer to escort you to your session location. If you are commuting, parking will be provided. Please refer to your email for more specific instructions. 

Volunteers: Please dress comfortably. You will be provided with a t-shirt, name tag, program, and instructions at the time of check-in. Remember to leave all valuable items at home. Lunch will be provided. Don’t forget to anticipate the weather; bring a water bottle, hat, sunscreen, and anything else that will keep you comfortable.


CONTACT

Have a question? Need more information? Send an e-mail to the Graduate Welcome and Orientation Planning Team.