Graduate Division

Instructions for Electronic Submission

START

Step One:

Student

Student submits final PDF version of thesis/dissertation to the Proquest/ETD website and completes entire on-line submission process at the link provided below. The UCI Libraries staff will send a verification e-mail stating your submission has been received and is under review. This e-mail confirms the initial submission has been received, it is not the final approval. Once the submission has been reviewed by UCI Libraries staff, the student will either receive the final confirmation e-mail that their submission has been accepted or an e-mail noting revisions that are needed before it can be accepted.

www.etdadmin.com/uci

Step Two:
Student

Submit your complete final degree packet to the Graduate Division, using the official Graduate Division DocuSign form link:

Ph.D. Dissertation Required Items-(all items listed below are incorporated into the official Graduate Division DocuSign forms)

  • Ph.D. Submission Checklist
  • Ph.D. Form II/Signature Page - Report on Final Examination for the Ph.D. Degree serves as the official signature page.
  • Final confirmation e-mail from the Proquest/ETD website
    • The student will attach the confirmation e-mail to their DocuSign final degree paperwork.
  • Survey of Earned Doctorates
    • Upon completing the survey, students are given the opportunity to enter their e-mail address to which a confirmation e-mail will be sent. The student will attach the confirmation e-mail to their DocuSign final degree paperwork.
  • UCI Exit Survey
    • Upon completing the survey, students will receive a confirmation e-mail. The student will attach the confirmation e-mail to their DocuSign final degree paperwork.

Master's Thesis Required Forms-(all items listed below are incorporated into the official Graduate Division DocuSign forms)

  • Master's Thesis Submission Checklist
  • Master's Thesis/Signature Page Report on Final Examination for the Master's Degree
    • $55 Master's Thesis Submission Fee must be paid with the proof of payment uploaded as an attachment to the DocuSign final degree packet before submitting the form to Graduate Division
  • Final confirmation e-mail from the Proquest/ETD website
    • The student will attach the confirmation e-mail to their DocuSign final degree paperwork.
  • UCI Exit Survey
    • The student will attach the confirmation e-mail to their DocuSign final degree paperwork.

Step Three:
Graduate Division

Completed DocuSign final degree packet is routed to Graduate Division for review and degree processing, a staff member will:

  • Verify all required items have been submitted.
  • If all the required items are present:
    • Graduate Divison staff will begin the degree audit to confer the degree
      • Please note during peak business time of the quarter, degree processing may take 14 business days or more
  • If any of the required items are missing, the staff member will hault the degree audit and contact the student and/or department to submit the missing required items. If the required items are not submitting, Graduate Division staff will void or decline to sign the DocuSign form

Step Four:
UCI Libraries

  • Approves ETD submission to be sent to Proquest/UMI

If you need additional information, please contact:

Andrea Bannigan
Enrolled Services Manager                                                                                                                                                                                                                         Graduate Division