Graduate Division

GMU - October 2017

Section 1

DEAN'S MESSAGE

The new academic year is here and I would like to extend a special thanks to all of you who helped with our New Graduate and International Student Orientations. Both events were successful, with more than 913 new master's and doctoral students attending the daylong Campus-wide Orientation and nearly 497 international students participating in our International Orientation.  Welcome to all the new grad students!

As we continue to recruit the best and brightest scholars to UCI, I’m pleased to announce that several of our incoming doctoral students were recipients of new awards including 21 students who received the Provost Ph.D. Fellowship awards.

In addition, our students continue to demonstrate considerable success in obtaining prestigious national fellowships.  Two outstanding UCI scholars have been awarded the 2017 Ford Foundation Predoctoral Fellowship, which is administered by the National Research Council of the National Academies.  Ford Foundation fellowship programs seek to increase the diversity of the nation’s colleges and university faculties by increasing their ethnic and racial diversity, to maximize the educational benefits of diversity, and to increase the number of professors who can and will use diversity as a resource for enriching the education of all students.  I would like to congratulate UCI’s recipients of this prestigious fellowship, Esmeralda Garcia from Psychology & Social Behavior and Evelyn Valdez-Rangel from Ecology & Evolutionary Biology.

Lastly, I’m pleased to announce that we have launched our new, mobile-friendly website at www.grad.uci.edu. Let us know if you notice any issues.  With this kind of website overhaul, we expect some broken links until the redirects take effect, thank you in advance for your patience.

Don’t forget to connect with me on Twitter! Follow me @fmlesliegd for a follow back or search #ucigradlife to see my posts!

IN THIS ISSUE

PUBLIC IMPACT FELLOWSHIP

The call for nominations for the Public Impact Fellowship has been updated for the 2017-2018 academic year. Schools may nominate doctoral students to compete for a total of fourteen fellowships. Each of the four full awardees will receive $12,000, and each of the ten honorable mention awardees will receive $1,000. The final selection committee will consider several factors when choosing the awardees, including each student’s presentation, interview, ability to convey their research to a broad audience, academic record, letters of recommendation, degree progress, and potential research impact.

Fellowship criteria and submission instructions can be found at https://www.grad.uci.edu/funding/fellowships-awards/internal/public-impact-fellowship.php. The deadline for School nominations is 5pm on Friday, October 20, 2017. Graduate students interested in this opportunity should consult with their program’s graduate affairs staff regarding internal deadlines. Please contact Kate Brigman at kate.brigman@uci.edu or (949) 824-9031 with any questions.

CALL FOR APPLICATIONS IS OPEN FOR UC PPFP

Please be advised that the online application site for the 2018-19 UC President’s Postdoctoral Fellowship Program is now open; applications are due by NOVEMBER 1, 2017. 

As those graduate students who are applying hone their materials, they are invited to join the Office of Inclusive Excellence for a brief UC PPFP workshop and discussion.  The session provides opportunities to raise any final questions before application submission, and to discuss the next important phases for planning ongoing scholarship and career development.  

WHAT: UC PPFP application workshop, refreshments served

WHEN: 9 a.m.-10:30 a.m., on Tuesday, October, 10

WHERE: Graduate Resource Center

RSVP here.

For your information, the UC PPFP call includes a link to the online application at:

http://ppfp.ucop.edu/info/documents/call-for-applications-2018-19.pdf.

DAAD Study Scholarships & Long-Term Research Grants

Reminder: the internal deadline for both competitions is 12 noon, October 6, 2017.  Please visit the DAAD (German Academic Exchange Service) website for complete information, including application and eligibility details:  DAAD Study Scholarships or DAAD Long-Term Research Grants.

Study Scholarships are available to those who have received an undergraduate degree of all disciplines for study at a German university as part of a postgraduate degree program completed in the home country.  Long-Term Research Grants are available to highly qualified candidates who have completed a Master’s degree or in exceptional cases a Bachelor’s degree at the latest by the time they begin their grant-supported research.

Applicants should ask their reference to:

•     Fill out the reference form available on the DAAD portal

•     Send the signed reference form via email to gradscholar@daad.org

•     Give them a hard-copy of the signed reference form in a sealed envelope

Applicants submit to Graduate Division:

•One (1) set of paper copies or a PDF file of their application summary which is generated from the online application portal.  Applicants must first submit all required documents via the online portal in order to receive a PDF version of their application summary for submission for the pre-selection.

•One (1) signed reference in a sealed envelope for the pre-selection.  Note that the campus advisor is permitted to open the reference and will mail it to DAAD.

By 12 noon, October 6, 2017, submit:

•Your sealed reference letter to Gina Anzivino in Graduate Division, 120 Aldrich Hall.

•Your paper copies or a PDF file of the application summary to Gina Anzivino in Graduate Division, 120 Aldrich Hall or via email to gina.anzivino@uci.edu.

Questions?  Please contact Gina at gina.anzivino@uci.edu or 949-824-8120.

2018 GOOGLE PH.D. FELLOWSHIP PROGRAM

Deadline to apply is 12 noon, October 17.

Google will award named fellowships from amongst the following areas: Algorithms, Optimizations and Markets; Computational Neuroscience; Human Computer Interaction; Machine Learning; Machine Perception, Speech Technology and Computer Vision; Mobile Computing; Natural Language Processing (including Information Retrieval and Extraction); Privacy and Security; Programming Technology and Software Engineering; Structured Data and Database Management; Systems and Networking.  UCI may nominate two candidates for this competition (students may not apply directly).

The 2018 fellowships consist of:

•Two years of support with opportunity to extend to third year

•Tuition and fees and an academic year stipend of $35,000

•Google Research Mentor

Applicants must meet the following eligibility criteria:

•Must be full-time graduate students pursuing a Ph.D.

•Must have completed graduate coursework by fall of the award year when the fellowship begins.

•Google employees, their spouses, children, and members of their household are not eligible. 

•Students that are already supported by a comparable industry award are not eligible.

Application materials consist of:

•Name of fellowship for which you are applying (i.e. “Google Fellowship in…” one of the research areas listed above)

•Curriculum Vitae

•Transcripts of current and previous academic records (unofficial is okay)

•Research/dissertation proposal (recommended length is 4-5 pages, no longer than 8 pages)

•2-3 letters of recommendation from those familiar with your work, one of which must be from your advisor

•One-page CV from the advisor

Please submit application materials as a single PDF file to Gina Anzivino in the Graduate Division (120 Aldrich Hall) no later than 12 noon, October 17.  Recommendation letters should be confidential and must be submitted by the same deadline in a sealed envelope or as signed/scanned attachments emailed to gina.anzivino@uci.edu directly from the recommender.  Feel free to contact Gina via email or at 949-824-8120 with any questions.

OFFICE OF POSTDOCTORAL AFFAIRS (OPA)

Postdocs at the Forefront- 2nd Annual Postdoc Research Symposium 

The entire UCI community is invited to attend.

Thursday, October 5, 2:30-7:00 pm at UCI Applied Innovation, 5141 California Avenue, #200, Irvine

Additional details

PoWER Groups- Postdoc Writing, Editing and Review

The Weekly Postdoc Writing Editing and Review (PoWER) group provides support for postdocs to maintain a disciplined writing regimen, obtain feedback early in the writing process and see how others write.

Fridays: 8:30-10:30am- BioSci III, Rm 1120    

Additional details

Postdoc FOCUS Seminars

The Postdoctoral Scholar FOCUS seminar series allows postdocs to choose the format of the presentation/discussion (research talk, teaching demo, etc.); the audience includes colleagues from a range of disciplines.

3rd Thursday of the month; 12:00-1:00pm at Graduate Resource Center

Additional details

DECADE FALL WELCOME

SAVE THE DATE: 

  • The DECADE Fall Welcome will take place on Wednesday, November 1st at 12:00 pm at the Student Center, Doheny Beach.  Please encourage all students and fellow faculty to attend.
  • All are invited to welcome the incoming group of DECADE scholars as well as to network with current DECADE participants.
  • Lunch will be provided.
  • Questions about the DECADE Fall welcome should be directed to: Celina Mojica, X4-5409.

FALL FUNDING WORKSHOP SERIES FOR STUDENTS

Based on the success of UCI's National Science Foundation Graduate Research Fellowship Program (NSF GRFP) initiative, the Graduate Division continues to offer workshops that support graduate students' efforts to apply for the 2017 GRFP.  Also included in the fall funding series is information on the Ford Foundation fellowship. Please encourage students to attend the workshops:

  • 9/26, 10:30AM -12:00PM: NSF GRFP Information Session
  • 9/27, 10:30AM-12:00PM: Writing for the NSF GRFP Personal and Research Statements
  • 9/28, 12:00PM-1:00PM: NSF GRFP Review Process
  • 10/2, 12:00PM-1:00PM:  NSF GRFP Application Experience Panel
  • 10/5, 12:00PM-1:30PM: Introduction to the Ford Foundation Fellowships

All workshops will be held in the Graduate Resource Center (3100 Gateway Study Center).

NSF GRPF Initiative

The National Science Foundation's Graduate Research Fellowship Program (NSF GRFP) helps ensure the vitality of the human resource base of science and engineering in the United States and reinforces its diversity.  The program recognizes and supports outstanding graduate students in NSF-supported science, technology, engineering, and mathematics disciplines who are pursuing research-based master's and doctoral degrees at accredited US institutions.  The NSF welcomes applications from all qualified students and strongly encourages under-represented populations, including women, under-represented racial and ethnic minorities, and persons with disabilities, to apply for this fellowship.

Due Date for 2018 Cycle:

    • October 23rd, 2017 (Monday): Geo and Life Sciences
    • October 24th, 2017 (Tuesday): Computer and Information Science and Engineering, Engineering, Materials Research
    • October 26th, 2017 (Thursday): Psychology, Social Sciences, STEM Education and Learning
    • October 27th, 2017 (Friday): Chemistry, Mathematical Sciences, Physics and Astronomy
    • November 2rd, 2017 (Thursday): All reference letters due by 8:00 PM, EST

GRADUATE APPLICATION FEE WAIVERS

  • Application Fee Waivers are now being processed for the Fall 2018 application cycle. We offer fee waivers to U.S. citizens, permanent resident or DACA eligible students who have participated in a graduate preparation program, who have demonstrate need and/or US veterans.
  • The email address for application waivers has changed to gradwaivers@uci.edu.
  • Only the Graduate Division can approve or deny a fee waiver. We require supporting documentation from those who are eligible for fee waivers, and it is important to note that applications for admission are NOT considered complete until we have received documentation for AND have approved the fee waiver.
  • Fee waiver information needs to be submitted to the Graduate Division by the student within 7 days of submitting the application or by March 4, whichever comes first.
  • Once we receive supporting documentation, an approval/denial decision is made the same day. It will then take three to five business days for this to be reflected in the admissions system.
  • Students are notified when their fee waiver has been approved/denied.
  • Throughout the application process, we will be forwarding information to programs on applicants that have been approved for a fee waiver.
  • Fee waiver applications are NOT guaranteed approval.
  • Please contact us with questions you may have.

CIRTL

In the 2016-2017 academic year, we created UCI-GPS-CIRTL, a collaboration between UCI and the Center for the Integration of Research, Teaching, and Learning (CIRTL). UCI-GPS-CIRTL is focused on Graduate Professional Success (GPS) that is brought to graduate students and postdoctoral scholars via UCI’s Graduate Division, Division of Teaching and Learning, Center for Engaged Instruction, and the national Center for the Integration of Research, Teaching, and Learning (CIRTL). After expansion to 43 of the country’s leading doctoral-granting institutions, CIRTL is gaining national recognition and is a great way for graduate students and postdoctoral scholars to document their pedagogical training according to national standards. The UCI Graduate Division kindly asks that you publicize the new UCI-GPS-CIRTL community to the graduate students and postdoctoral scholars in your programs.

UCI-GPS-CIRTL works with the national CIRTL network to provide programming for UCI graduate students and postdocs that meets the requirements for earning certificates in CIRTL’s Associate, Practitioner, and Scholar levels. Channeling CIRTL’s core values of evidence-based teaching, developing learning communities, learning through diversity, and teaching-as-research (TAR), we work closely with our UCI collaborators to identify already-existing programming and begin developing new programming that will offer opportunities for students to improve their teaching. For example, the Pedagogical Fellows Program and University Studies 390X course each satisfy the associate level requirements for the CIRTL certificate. Additionally, participation in the Mentoring Excellence Program, Foundations of Teaching, and DECADE Plus contribute to the overall requirements of becoming a CIRTL Associate. University Studies 395 is being offered by Dr. Adrienne Williams which exclusively focuses on teaching-as-research (TAR) projects, helping students reach CIRTL’s Practitioner level. Dr. Williams is also co-teaching the CIRTL TAR course at the national level.

In the spring of 2017, we awarded 89 Associate-level certificates to a combination of graduate students and postdoctoral scholars at UCI! Students and postdocs can sign up here for the UCI-GPS-CIRTL listserv to receive information about professional development opportunities through CIRTL and at UCI! We anticipate sending approximately one e-mail per week or less with updates. For further inquiries, students and postdocs can e-mail gps-cirtl@uci.edu.

ANNOUNCEMENT: Registration is now open for GRC Fall Programs!

Fall quarter is geared up to be filled with many professional development opportunities for graduate students and postdocs. We hope you encourage your students to participate in the upcoming certificate programs, advanced training boot camps, and professional services. You can find a list of fall offerings below. Students can register through AppointmentPlus for most events and must complete the interest form for certificate programs found by clicking “Academic Courses and Certificate Programs.”  You should have received Graduate Resource Center fall programming flyers through intercampus mail, if you would like an electronic copy you can email grc@uci.edu. Your support in advertising these programs is greatly appreciated.

GRADUATE WELCOME AND ORIENTATION

GRADUATE WELCOME AND ORIENTATION: 2017 Update and Looking Ahead

At our ninth annual Campuswide Graduate Welcome and Orientation, we welcomed over 900 students to our bright and sunny campus. Here are some highlights from the event:

  • Provost Lavernia and Dean Leslie welcomed the students to campus on behalf of the faculty and administration and highlighted how graduate students can set the stage for success
  • Students learned how to build and sustain health and wellness in graduate school with Phong Luong, Psy.D., Graduate Division Academic Counselor
  • Students chose from tailored sessions for Master’s or PhD tracks including writing and funding
  • Throughout the day, students chose from 19 concurrent sessions addressing academic success, professional development, and healthy student life
  • Over 40 speakers including faculty, staff, and alumni provided their insight and perspective to help prepare graduate students for the road ahead
  • Director of Graduate Alumni Relations and Student Affairs Raslyn Rendon encouraged early career planning and shared an overview of the Graduate Professional Success initiative and the Graduate Resource Center
  • Graduate alumni participated in panels throughout the day and attended the Anteater Launch Party to welcome our incoming graduate students to UCI

We are in the process of reviewing attendance statistics and student evaluations for the event. Be sure to visit our website for post-Orientation information for you and your students – coming soon.

This is the largest event Graduate Division hosts every year and it could not be done successfully without the hard work and dedicated help of the many staff who volunteer their time to help set-up, work registration and move hundreds of students to and from on the day of the event. To all who volunteered, a special THANK YOU from the planning team and the Graduate Division! 

INTERNATIONAL GRADUATE WELCOME AND ORIENTATION

At our seventh annual International Graduate Welcome and Orientation, we welcomed incoming international Master’s and PhD students with an event that focused on their unique academic and transitional needs. Highlights from this event included:

  • Students were welcomed by Associate Dean of Graduate Division, Susan Charles
  • Associate Dean of Graduate and Professional Studies, Samueli School of Engineering, Fadi Kurdahi and Faculty & Chair, School of Information and Computer Sciences, Andre van der Hoek shared advice for a smooth academic transition including the importance of communicating with faculty, maintaining timely academic progress, and navigating the U.S. classroom culture
  • Students chose from concurrent sessions addressing verbal communication, making effective transitions, foundations of writing
  • 48 Graduate InterConnect peer mentors who have been communicating with the incoming students all summer long played a crucial part in the program answering questions, facilitating discussions to create a more intimate, student-focused experience, and creating a supportive environment

We are in the process of reviewing attendance statistics and student evaluations for the event.  Be sure to visit our website for post-Orientation information for you and your students.

We deeply appreciate the support from the faculty, staff and students who participated in this event and gave international students a glowing welcome to campus. The time and insight they shared made this event a huge success!

But, we’re not done yet! With the conclusion of this year’s Graduate Welcome and Orientation, we begin planning for the 2018 event. So, please, mark your calendars now and save-the-dates:

2018 Graduate Welcome and Orientation |

September 20-21, 2018 at the Bren Events Center!

2017 Graduate Interconnect program

The Graduate InterConnect Program will continue in fall 2017 with a team of 48 graduate student peer mentors who will provide support and guidance to new international graduate students as they make their transition to the campus.  The Peer Mentors began communicating with the incoming students in July to help them prepare for their arrival and will be an integral part of the Graduate Welcome and Orientation program. They will also contribute to the Blog, host a selection of social events in the fall and will connect students to appropriate staff within their academic programs, to campus and community resources, and with fellow graduate students. Any questions about the program can be sent to Gabriella Pham at x49295.

  • Taste of America – The Taste of America Program provides the opportunity for local residents to open their homes to international graduate students for cross cultural exchange. The program matches small groups of international students (2-5 per group) with local residents from October through November. The goal of the program is to ease international graduate students’ adjustment into UCI and American academic culture. Are you or someone you know interested in being a host? Simply fill out an application and be matched with students: https://goo.gl/forms/hi9g4Z1UVxJS4kwF3 

Call for Applicants for the Student Communications Working Group

Spots are still available! The Graduate Division is seeking an interdisciplinary group of graduate students to generate ideas, feedback, and light content for our strategic communications practices.  Please share this information with students you think might be interested.  We are seeking a balanced group of Masters and PhD students, as well as post-doctoral scholars. Ideal applicants will:

  • Work well with others
  • Enjoy brainstorming and generating ideas
  • Have interest in social media and strategic communications practices

Graduate students will also be receiving a call for participation. For questions or additional information, graduate students can email the Graduate Professional Development Coordinator, Jenny West, at jswest@uci.edu.

Interested students can apply through the online application: http://bit.ly/GDStuCom

REMINDER: Nature Masterclass IS STILL AVAILABLE

Through a new institutional subscription sponsored by the Ayala School of Biological Sciences and the School of Medicine, all UCI faculty, students, postdocs and researchers now have access to the Nature Masterclass online course in scientific writing and publishing. With over 30 editors from more than 20 Nature journals serving as instructors, we encourage ALL graduate students, postdocs, researchers, and faculty to participate in this valuable resource. These experts will take you through the entire scientific publishing process. Although this is presented by Nature, the tools and training the Masterclass provides is beneficial for all scholars at any stage of writing for publication – everyone can benefit!

Course objectives for the 15 modules:

  • How to get the most out of the writing process
  • Submission procedures and cover letter tips
  • How the manuscript selection process works at top journals
  • What happens to papers once they’ve been submitted
  • Explaining what it takes to get published in top journals!

GRADUATE RESOURCE CENTER (GRC)

CERTIFICATE PROGRAMS

The registration forms for our fall quarter certificate programs are now available online. Please inform your students and postdocs to register now. Spaces are limited for each of the following certificate programs.

Thursdays, October 5 to November 9, 10:00AM – 12:00PM  

Effective mentoring is a crucial part of the academic experience. This six session program focuses on skills and resources related to mentorship. The Mentoring Excellence Program (MEP) is intended for those who are:

-  Curious about becoming a mentor

-  Current mentors who want to expand their skills

-  Interested in having a stronger relationship with their own mentor

-  And those interested in becoming a mentor in any of the Graduate Division mentoring experiences

Interested participants can register here.

Mondays, October 9 to November 27, 1:00 – 3:00PM

Public Speaking: Activate to Captivate is an 8-week communication certificate program for postdocs and graduate students. Participants will learn and practice strategies to craft a dynamic and compelling presentation including:

-  Overcoming anxiety

-  Commanding a room

-  Communicating effectively with an audience of any size

Interested participants can register here.

Tuesdays, October 10 to November 9, 2:00 – 4:00PM

Maintaining overall health and well-being are key to graduate success. This is a six session program focusing on skills and resources related to health and wellness. This certificate program is intended for those who are:

-  Curious about the connection between physical health, mental well-being, and professional success

- Interested in resources, strategies and tools to thrive in a demanding work environment

-  Seeking to improve work-life balance and professional development

Interested participants can register here.

ADVANCED TRAINING BOOT CAMPS AND WORKSHOPS

There are a number for professional development opportunities for students this quarter ranging from 1 hour to 3 days in length. Registration is now available!

This is an intensive 3-day writing opportunity for graduate students in the dissertation phase of their program. The DBC will help students overcome writer’s block, make significant progress in a short period of time, and develop skills for future writing.

Participants can email grc@uci.edu to register.

PROFESSIONAL SERVICES

The GRC Writing Consultant program includes four trained writing consultants who review academic papers, fellowship applications, and provide feedback on job materials (ex. CV, cover letter). Appointments are available daily from 9:00AM – 5:00PM. 

Students can schedule an appointment here or call 949-824-3849.

If students are applying for fellowship funding, including the National Science Foundation Graduate Research Fellowship Program (NSF GRFP), Fulbright U.S. Student Program or Ford Foundation Fellowships, Dr. Sandra Loughlin can answer questions about the application process and provide feedback on application materials.

Students can schedule an appointment here or calling 949-824-3849.

Students are able to meet with a peer communication consultant to get strategies to help them deliver more impactful talks about their research, prepare for interviews, or help with reducing anxiety when speaking. Appointments are 30 minutes.

Students can schedule an appointment here or call 949-824-3849.

Career counselor Neda Moayedi reviews CVs and other job materials and provides tools for the competitive job market.

The drop-in services are available on a first-come, first-serve basis on Tuesdays from 10:00AM – 12:00PM.

GRC HOURS

  • The GRC will be opened from Monday – Thursday from 9AM to 7PM and Friday from 9AM -5PM.

Need additional information? Contact the GRC:

     EMAIL      GRC@uci.edu

     PHONE     949-824-3849