Graduate Division

Graduate Monthly Update

Section 1


AUGUST 2018

DEAN'S MESSAGE

I am pleased to announce that our new graduate application and review system, Technolutions Slate, will go live September 4. Please see below for additional information about Slate, decommissioning of legacy application and application review systems, and application requirement updates.

Our summer diversity programs are currently in full swing. This year, 110 outstanding undergraduate, Master’s and incoming doctoral students from institutions across the country will present their summer research. Please join us on Thursday, August 16 in the Student Center for our Summer Research Symposium. This is a great opportunity to meet the students and discuss their innovation and passion for discovery.

In addition, in this issue you will find details about our fall funding workshops, upcoming orientations, as well as several funding opportunities that will be available for your students.

IN THIS ISSUE

SLATE GO-LIVE ON SEPTEMBER 4

Technolutions Slate is the new online system for the graduate application and graduate application review processes, which will be deploying on September 4, 2018. The Slate system replaces the existing online graduate application as well as the existing faculty review systems, DAVAD and GATS. As a reminder, no new application data will be sent to DAVAD or GATS after September 4, and DAVAD will be decommissioned on August 31.

New functionality available in Slate on September 4:

  • Application will be in Slate
  • Applicants can view checklist of items needed for application
  • Application Review will be in Slate
  • Applicants can upload unofficial transcripts and materials
  • SIR will take place in Slate
  • SIR deposit will be collected in Slate for those programs that require a deposit

Throughout July and August, Graduate Division is providing program-specific training to each of the academic schools and graduate programs, with separate sessions for program coordinators and faculty, in preparation for go-live. Additional makeup trainings will also be offered during the last week of August. To see the makeup training schedule, please visit sisproject.uci.edu/training, or email sistraining@uci.edu.

Other training resources will also be available both online and in person in fall quarter.

Future communications regarding Slate go-live will be forthcoming.

APPLICATION REQUIREMENT/SYSTEM UPDATES

Update department/program websites – We have updated the Admissions page on the Graduate Division website and ask that you please update your respective websites with the following application requirements (You can also direct students to the following pages Applying to UCI and Frequently Asked Questions):

    • Transcripts – Applicants must upload unofficial transcripts for all institutions attended since high school. If an applicant is admitted, official transcripts will be requested only from the institution(s) were a degree was earned and we will direct them to mail it to the Graduate Division office.
    • Personal History Statement – This will be required by all students.
    • Letters of Recommendation – Letters must be uploaded digitally; paper LORs will not be accepted.
    • Application Fee – This payment must be paid by credit card only; checks will no longer be accepted.

DAVAD & current graduate application shutting down August 31stPlease make note of the following dates below if you have any remaining applicants and be sure to communicate these dates to your respective applicants:

    • Last day an application can be submitted in the current system is August 15th
    • Last day a decision can be made is August 28th
    • Last day an SIR can be submitted is August 31st

Last day the current systems (current online application, Approgress, DAVAD) will be accessible is August 31st

FLETCHER JONES FELLOWSHIP

The UC Office of the President has announced the Fletcher Jones Fellowship Program for 2018-2019. This highly prestigious award provides a doctoral student with a one-year dissertation completion fellowship in the amount of approximately $21,436 to be used as a stipend. Each campus may make one award, the recipient to be chosen by a committee constituted by the Graduate Dean. Students from all Ph.D. programs are eligible. The full call for nominations is available here.

Each School may nominate one outstanding doctoral student who meets the following minimum criteria:

  • Shows financial need
  • Exhibits excellent interpersonal and leadership abilities
  • Has a UCI GPA of 3.8 or better through Spring Quarter 2018
  • Has advanced to candidacy for the Ph.D. (by August 31, 2018)
  • Is making satisfactory academic progress toward their degree
  • Is a U.S. citizen or permanent resident
  • Note: Students planning to file their dissertation in spring or summer 2019 will receive the strongest consideration.

The deadline for School nominations is Friday, August 31st at 5pm. Students should consult their graduate affairs staff member for internal School and Program deadlines.


Please visit https://grad.uci.edu/funding/fellowships-awards/internal/fletcher-jones-fellowship.php for nomination forms and submission instructions. Please direct any questions to Kate Brigman at kate.brigman@uci.edu or (949) 824-9031.

FULBRIGHT U.S. STUDENT PROGRAM

Are you interested in conducting research or teaching English abroad? Consider applying for the Fulbright U.S. Student Program! As this program is primarily funded by the Department of State, please note that students must be U.S. citizens at the time of application to be eligible.

A new category of awards, Fulbright-Fogarty Awards in Public Health, are also available. Click here for additional information.

As a note, the application submission deadline for Fulbright post-doctoral fellowships in Israel has been extended to September 1, 2018. For more information, click here.

UCI’s internal deadline for graduate student applications to the Fulbright U.S. Student Program is September 3, 2018.

Information on applying for the Fulbright U.S. Student Program can be found at https://www.grad.uci.edu/funding/fellowships-awards/international-fellowships/fulbright-grant.php. Please be sure to notify UCI’s Graduate Fulbright Program Advisor, Dr. Sandra Loughlin, if you choose to apply.

UC EDUCATION ABROAD PROGRAM

Are your students interested in studying abroad? Please encourage them to visit: http://eap.ucop.edu/OurPrograms/Pages/GraduateStudents.aspx. Please note that study abroad typically requires In Absentia registration. In Absentia FAQs can be found at https://www.grad.uci.edu/forms/current-student/In_Absentia_FAQs.pdf.

For more information on language acquisition programs offered through UCEAP, please visit: http://eap.ucop.edu/OurPrograms/pages/languageandculture.aspx.

INVENTION TRANSFER GROUP (ITG) FELLOWSHIP

The ITG offer graduate students, post docs, or professional students at UCI a hands-on introduction to university technology transfer and intellectual property management. Under the direction of a Licensing Officer at ITG, fellows will assist the office in conducting technology assessments, prior art searches, writing invention summaries, and initiating market research of UCI inventions. This opportunity gives fellows experience analyzing innovative technologies, and an understanding of the patenting and commercialization processes, while providing an excellent resource to the UCI inventor community.

To learn more about this unique and exciting, part-time and paid fellowship, please direct your students and postdocs to: http://innovation.uci.edu/about/research-translation/itg-fellowship/. The deadline to apply for the current cycle is August 15, 2018.

OFFICE OF POSTDOCTORAL AFFAIRS (OPA)

PoWER Groups- Postdoc Writing, Editing and Review

The Weekly Postdoc Writing Editing and Review (PoWER) group provides support for postdocs to maintain a disciplined writing regimen, obtain feedback early in the writing process and see how others write.

Fridays: 8:30-10:30am- BioSci III, Rm 1120
Additional details

UCI Postdoctoral Association Monthly Meeting- PDA website
Wednesday, August 1, 12:00-1:00pm, Natural Science II, Rm 4206
All postdocs invited to plan professional and social events for 2018-9.

Monthly Postdoc Association Game Night- PDA website
Saturday, August 18, 6:00-9:00pm, Natural Sci I, rm 1114
Postdocs and friends enjoy board games and light snacks.

UCI Postdoctoral Association Monthly Picnic- PDA website
Wednesday, August 29, 12:00-1:00pm, near BC’s cavern.

Save the Date:
Campus Resource Fair for Postdocs-details
Friday, September 20, 3:30-6:00pm at Natural Sci I, rm 1114

Postdocs at the Forefront- 3rd Annual UCI Postdoctoral Scholar Symposium-details
Friday, September 28, 2:00-7:00pm at UCI Applied Innovation

YOU’RE INVITED...SUMMER RESEARCH PROGRAMS SYMPOSIUM

  • The Summer Research Program (SRP) and Competitive Edge Summer Research Program will culminate in a research symposium on Thursday, August 16, in the Student Center, Emerald Bay and Doheny Beach Rooms. All are invited to attend. Invitations will be distributed during the first week of August. Come out and support the work of our prospective graduate students and our incoming doctoral students!
  • This is a great recruitment opportunity for all departments as many of our SRP students have indicated that UCI is their top choice for graduate school.

NSF GRFP INITIATIVE

  • The National Science Foundation's Graduate Research Fellowship Program (NSF GRFP) helps ensure the vitality of the human resource base of science and engineering in the United States and reinforces its diversity. The program recognizes and supports outstanding graduate students in NSF-supported science, technology, engineering, and mathematics disciplines who are pursuing research-based Master's and doctoral degrees at accredited US institutions. The NSF welcomes applications from all qualified students and strongly encourages under-represented populations, including women, under-represented racial and ethnic minorities, and persons with disabilities, to apply for this fellowship. The 2018 solicitation is now on the NSF GRFP website.
  • Graduate Division offers NSF GFRP support for through a fall workshop series (dates are below), writing consultants, and weekly fellowship advising hours. Please contact the GRC for more information (949-824-3849).
  • Fall Workshop Schedule at the GRC:
    • 10/2, 12:00PM – 1:30PM: NSF GRFP Information Session
    • 10/3, 12:00PM – 1:30PM: Writing for the NSF GRFP Personal and Research Statements
    • 10/4, 12:00PM – 1:00PM: NSF GRFP Review Process

ANNOUNCEMENT: GRC Fall Advertising is Coming Early. Programs Begin Week 1!

Fall quarter is geared up to be filled with many professional development opportunities for graduate students and postdocs. We hope you encourage your students to participate in the upcoming certificate programs, advanced training boot camps, and professional services. You can expect to receive Graduate Resource Center fall programming flyers through intercampus mail immediately after Labor Day. Your support in advertising these programs ASAP is greatly appreciated.

SHARE WITH INCOMING STUDENTS: GRADUATE WELCOME AND ORIENTATION REGISTRATION IS NOW OPEN!

We are looking forward to welcoming nearly 1,500 graduate students to campus this fall and helping them begin their graduate journey. We ask that academic units support mandatory attendance to this event and do not schedule overlapping school/program orientations or specialized trainings so that students can make it their priority to attend. Students have received their invitation to register via email.

Both of these events will take place in the Bren Events Center.

Interested in volunteering at Orientation to welcome our new students? There are a lot of options before and during the event. Many are needed. All are welcome! Sign up now!

As a reminder:

  • These events are not intended to replace or overlap with current department- or school-based orientations; rather, they are designed to provide a unified message on topics that apply to all new graduate students.
  • These events cover common aspects of the graduate student experience at UCI.
  • This includes sessions on graduate support services (GRC, Division of Career Pathways, DTEI, Counseling Center, etc.), as well as administrative topics to help with success, such as the function of the Graduate Division, an introduction to UCI senior administration, and health insurance.
  • Graduate Orientation also proves to be a successful way of fostering relationships among students who may not otherwise meet or communicate.

More information will be forthcoming. Please contact us with questions:

2018 GRADUATE INTERCONNECT PROGRAM

The Graduate InterConnect Program will continue in fall 2018 with a team of 57 graduate student peer mentors from a variety of schools and programs who will provide support and guidance to new international graduate students. The Peer Mentors will personally initiate contact with the incoming students this summer to help them prepare for their arrival, and will have regular communications with them throughout fall quarter. They will also contribute to the Graduate InterConnect Blog, host a selection of social events in the fall and will connect students to appropriate staff within their academic programs, to campus and community resources, and with fellow graduate students. Any questions about the program can be sent to Gabriella Pham at x49295.

REMINDER: NATURE MASTERCLASS IS STILL AVAILABLE

Through a new institutional subscription sponsored by the School of Biological Sciences and the School of Medicine, all UCI faculty, students, postdocs and researchers now have access to the Nature Masterclass online course in scientific writing and publishing. With over 30 editors from more than 20 Nature journals serving as instructors, we encourage ALL graduate students, postdocs, researchers, and faculty to participate in this valuable resource. These experts will take you through the entire scientific publishing process. Although this is presented by Nature, the tools and training the Masterclass provides is beneficial for all scholars at any stage of writing for publication – everyone can benefit!

Course objectives for the 15 modules:

  • How to get the most out of the writing process
  • Submission procedures and cover letter tips
  • How the manuscript selection process works at top journals
  • What happens to papers once they’ve been submitted
  • Explaining what it takes to get published in top journals!

GRADUATE RESOURCE CENTER (GRC)

GRC SUMMER HOURS

The GRC is open Monday through Friday from 9AM – 5PM during the summer.

The GRC Writing Consultant program includes four trained writing consultants who review academic papers, fellowship applications, and provide feedback on job materials (ex. CV, cover letter). Appointments are available from 9:00AM – 5:00PM.

Students can schedule an appointment here or call 949-824-3849.

If students are applying for fellowship funding, including the National Science Foundation Graduate Research Fellowship Program (NSF GRFP), Fulbright U.S. Student Program or Ford Foundation Fellowships, Dr. Sandra Loughlin can answer questions about the application process and provide feedback on application materials.

Appointments are available by clicking here or calling 949-824-3849.

Need additional information? Contact the GRC:

EMAIL GRC@uci.edu

PHONE 949-824-3849

CONNECT WITH US:

Tell us what’s important to you and follow us on:

GD Facebook | GD Twitter | GD Instagram | GD LinkedIn | GD YouTube | GD Flickr

 

NEXT POSTING: SEPTEMBER 2018